OPEN RECORDS

POLICIES AND PROCEDURES OF THE CITY OF PEWEE VALLEY, KENTUCKY CONCERNING OPEN RECORDS PURSUANT TO KRS 61.876

It is the intent of the City of Pewee Valley to conform with the requirements contained in KRS 61.870 to 61.884, to provide full access to public records, to protect public records from damage and disorganization, to prevent excessive disruption of its essential functions, to assist and provide information upon request, and to ensure efficient and timely action in response to application for inspection.

City Clerk - OPEN RECORDS CUSTODIAN

Denise Haney 
502.241.8343
clerk@peweevalleyky.org

Office hours are Tuesday through Thursday from 9 a.m. to Noon. 

All requests for copies or review of public records in the custody of the Agency must be made in writing. A request may be sent electronically to the Record Custodian’s e-mail address identified above. Requests may also be mailed, or hand delivered to Town Hall at the address above.

The Records Custodian shall provide a response to the records request that is postmarked or electronically transmitted within five business days of the date the request is received. Notice promptly shall be sent to the requesting party if additional time is needed under KRS Chapter 61. When a response is delayed, the notice shall specifically indicate that additional time is required to process the request and explain the circumstances justifying additional processing time.

Pursuant to KRS 61.874, the City of Pewee Valley charges ten cents per page for open record copies. If the copy is one that requires additional sized copies or requires any special action, the party will be charged the fee associated with duplicating the copy. Copies of non-written records (photographs, maps, material stored in computer files or libraries, etc.) shall be furnished on request, on payment of a charge equal to the actual cost of producing copies of such records by the most economic process not likely to damage or alter therecord.

If the requester wishes to personally inspect responsive records, the Records Custodian shall facilitate with the requester the scheduling of a convenient time for inspection during normal hours at Town Hall. The Records Custodian, or an employee of the City, shall be present and personally monitor the inspection.